HIPAA Email Compliance

    Combat security threats and ensure HIPAA email compliance with Mimecast’s SaaS-based solution.

    Struggling with HIPAA email compliance?

    As healthcare organizations work to improve cybersecurity, HIPAA email compliance is among the most pressing challenges. Email is the backbone of communication for many healthcare systems, and busy medical professionals can easily fail to live up to the standards of HIPAA messaging compliance. Whether through careless errors or targeted attacks, it's easy for medical staff to fall prey to a security breach that may expose massive amounts of medical and personal information.

    To combat security threats and ensure HIPAA email compliance, healthcare organizations need easy-to-use solutions that not only fend off security attacks but protect against human error. From inadvertent data leaks to insider threats and from ransomware and phishing attacks, HIPAA email compliance solutions must address a wide range of threats with multi-layered protections.

    For IT teams, the right solution for email HIPAA compliance must minimize cost and complexity. That's why more healthcare organizations today are jettisoning point solutions from multiple vendors in favor of an all-in-one solution for email compliance, cyber resilience, archiving and continuity from Mimecast.

    Struggling with HIPAA email compliance?

    Ensuring HIPAA email compliance with Mimecast

    Mimecast provides a simple-to-use cloud platform that unifies delivery and management of email security, continuity and data protection. Thousands of organizations worldwide trust Mimecast to improve cyber resilience, streamline compliance, minimize IT complexity and keep their organization running.

    For IT teams, Mimecast's SaaS-based solution is easy to implement (there are no capital costs) and easy to manage, with centralized control provided through a single administrative console. To ensure HIPAA email compliance, Mimecast's offerings have passed the HIPAA Security Compliance Assessment, verifying the safeguards that protect health information within Mimecast software and infrastructure.

    With Mimecast, healthcare organizations can:

    • Prevent email-born ransomware infections and other advanced attacks.
    • Encrypt mail messages and share attachments securely.
    • Block malicious or inappropriate web activity.
    • Stop malicious URLs and attachments.
    • Satisfy HIPAA requirements with audit logs and compliance-driven chains of custody.
    Ensuring HIPAA email compliance with Mimecast

    Awareness training for HIPAA email compliance

    Because human error is involved in more than 90% of security breaches, Mimecast provides cyber security awareness training for employees designed to minimize risk and promote HIPAA email compliance best practices.

    Since medical professionals have no time to spare, Mimecast's HIPAA email compliance training modules are delivered in short doses of only 3 – 5 minutes per month. Each module includes highly entertaining videos produced by top comedy writers and entertainment professionals that show how careless HIPAA violations in real workplace environments can lead to disastrous consequences for organizations and individuals. But rather than scaring employees, Mimecast motivates viewers by delivering learning through humorous content with a light touch.

    Each training module also includes employee testing to measure learning and progress, delivering immediate feedback to each user and providing a risk score for each employee that allows organizations to direct more resources to the individuals most likely to cause a security breach.

    Mimecast Awareness Training can also support other compliance initiatives such as GDPR compliance, FINRA worm compliance and security and compliance for Office 365.

    Awareness training for HIPAA email compliance

    Additional tools to promote HIPAA email compliance

    Mimecast's comprehensive email security platform includes a variety of solutions to improve HIPAA email compliance:

    • Advanced Email Security with Targeted Threat Protection uses sophisticated detection engines and threat intelligence to protect email from targeted attacks as well as malware, spam and phishing.
    • Content Control and Data Loss Prevention (DLP) solutions help organizations prevent inadvertent or malicious leaks that can expose sensitive patient data.
    • Secure Messaging and Large File Send solutions make it easy for employees to conduct business quickly and easily without worrying about encryption requirements for HIPAA email compliance.
    Additional tools to promote HIPAA email compliance

    FAQs on HIPAA email compliance

    What does HIPAA compliant email mean?

    To be HIPAA compliant, email messages must be secured in transit if they contain Protected Health Information (PHI). Organizations must also fulfill an audit control requirement for monitoring how PHI is communicated, protect email from unauthorized access during transit and ensure 100% message accountability.

    Do I need HIPAA compliant email?

    Any business that works with Protected Health Information (PHI) must conform to HIPAA privacy and security rules. This not only includes healthcare organizations, but many businesses that provide administrative, financial, legal, consulting and management services to healthcare organizations and that work with PHI.

    Is encrypted email HIPAA compliant?

    Encrypted email satisfies HIPAA requirements for restricting access to PHI, but encryption alone is not enough to fulfill HIPAA requirements for monitoring transmission and ensuring integrity of PHI data. Organizations also must provide audit control and message accountability.

    Is Office 365 email HIPAA compliant?

    Microsoft Office 365 offers packages that support HIPAA compliance, but Office 365 alone does not provide all the controls (such as the maintenance of audit logs) that are required to be HIPAA compliant.

    FAQs on HIPAA email compliance

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