Governance, Risk And Compliance

    Cloud Backup and Recovery


    Get integrated email protection for better compliance, availability and competitiveness

    As organizations move messaging to the cloud, gaps in email protection often emerge, risking data loss and corruption and endangering compliance, continuity and competitiveness. Mimecast Sync & Recover integrates archive, data backup and recovery to offer true protection, helping you resist and rapidly recover from data loss or corruption — whatever the source.


    Email data loss and corruption is a serious business risk. You need a solution that's simple, centralized and complete

    Office 365 limitations

    79% of organizations using Microsoft 365 suffered an outage in 2021 — and there’s no real email backup and recovery capability. Many legacy backup solutions for Exchange are costly and hard to manage. Mimecast Sync and Recover leverages your archive data to streamline data backup and recovery, cut costs and simplify administration.

    Email data loss

    Data loss or corruption associated with email, attachments, calendars and contact lists creates significant risks to business continuity and compliance. See how Mimecast Cloud Archive offers a solution that’s integrated, complete and convenient for both administrators and users.

    Fast search, granular control

    You need lightning-fast search tools that empower users and admins to quickly find and restore what they need, plus granular, policy-based retention rules to archive the right content and enforce the right data backup and recovery policies. Mimecast gives you both.


    The Mimecast Backup and Recovery solution

    With Mimecast Sync & Recover for Office 365 and Exchange, you quickly establish a multi-layered defense against all sources of email, contact and calendar data loss — malicious or inadvertent. With one unified solution, you can:


    Stop buying, implementing and managing on-premises backup and recovery technologies — and eliminate their high costs and delays.


    Enable highly scalable and automated cloud-to-cloud backup.


    Integrate management of compliance, archiving and cyber resilience.


    Simplify search and restore activities, reducing administration burdens and improving user support.


    Maintain strict security controls on recovered items.


    Provide a transparent end-user experience.


    Track mailbox changes and enable granular recovery via folder, date range or point in time.


    Simplify remediation and analysis to accelerate problem-solving and avoid future problems.


    Bridge gaps in Office 365's email protection with Backup and Recovery Solutions

    Customers who add Mimecast Backup and Recovery Solutions to their Office 365 implementation:

    • Reduce the cost and complexity of backing up email and providing secure access to Office 365 archive mailbox data.
    • Enable users to quickly search archives and restore email data without needing help from IT.
    • Provide administrators with centralized control of email retention policies and simplified e-discovery and case management tools.



    Backup and Recovery FAQs

    What you need to know first about email backup and recovery.

    What is data backup and recovery?

    Data backup is the process of making an exact copy of the data on your system. This data is usually stored separately from its original. Recovery is the process of using that data to restore the original data should it be damaged or made unusable by some other means, including cyberattack.

    Why do we need a backup and recovery plan?

    Many organizations leverage Microsoft 365 for messaging, but backup and recovery capabilities in Microsoft 365 – particularly in the face of unplanned outages – are insufficient for these organizations. And as more and more businesses leverage the cloud for messaging, gaps in email protection can introduce serious risks to business and compliance. Backup and recovery plans can help businesses regain control in the event of an outage, with policy-based retention rules and backup and recovery policies.

    Why are email data backup and recovery capabilities important?

    Email and related messaging data can be inadvertently or maliciously deleted, lost to corruption, disaster or hardware failure, or threatened by ransomware and other modern attacks. With a fast, reliable, and flexible data backup and recovery solution in place, administrators can search for email data within a backup and restore it quickly, no matter how it was lost. Organizations can safeguard business continuity and user productivity, and avoid serious legal and compliance risks arising from data loss.

    What are the advantages of cloud-based backup and recovery?

    The advantages of a cloud-based backup and recovery solution include:

  • No upfront capital costs.
  • Easy scalability, to overcome the challenge of continually accelerating data growth.
  • Faster implementation, in part because there's no hardware or software to purchase or install.
  • Less burden on data management teams, because the cloud service provider is responsible for managing, protecting and upgrading backup and recovery technology.
  • Lower costs compared with traditional tape backup solutions.
  • What’s the difference between archiving and backup and recovery?

    A backup and recovery solution stores copies of original data on a separate storage site, protecting against data loss, corruption and threats. An email archiving solution enables data administrators to move original data to a secondary storage site so it can be organized, protected, searched and retrieved more easily for legal, compliance and reference purposes. An email archive also helps organizations improve performance of primary email systems and reduce the amount (and cost) of email data that must be regularly backed up. Mimecast’s Sync and Recover solution integrates both — so it can do more, at lower cost, with better flexibility and manageability. 

    What are some best practices for data backup?

    • Know the length of time which you will need to retain your data.
    • Document clear policies for managing the data and procedures for regularly conducting backups.
    • Ensure you are backing up your data as frequently as possible.
    • Regularly view the data contained in your backups to ensure its quality.
    • Regularly test the process of using your backup data for recovery to ensure its readiness.
    • Develop processes for encrypting and protecting your data.
    • Use remote storage so that your original data and its backup copies are not stored in the same location.

    What are some of the features of the best backup and disaster recovery solutions?

    • Automated sync up to six times each day, tracking all changes in email data.
    • Fast recovery of mailboxes, personal folders, contact lists and calendar items.
    • An archive with consistent folder structure across all interfaces, including Outlook and mobile devices.
    • Automated management of mailbox sizes, enabling administrators to control the size of Exchange and Office 365 mailboxes.
    • Exchange email support for cloud, on-premises, and hybrid implementations.
    Related Products

    Mimecast's governance, risk and compliance services keep your business compliant.

    Regulatory mandates around the world can be a burden for organizations unable to manage, protect and secure their data. With Mimecast's solutions, data can be easily routed, processed, stored and leveraged to meet their industry's or region's compliance needs.

    Data retention & compliance

    Unlock the power of your information, accelerate e-discovery, and simplify compliance with a 7x Gartner Magic Quadrant leading solution for Enterprise Information Archiving.


    Data synchronization & recovery

    Ensure email data is never lost and rapidly restore inboxes to a point in time with archiving and data resilience capabilities that are managed from a single, easily searched Administration Console.



    Keep email flowing in the face of planned or unplanned downtime with easy-to-manage, intuitive mailbox continuity capabilities.

    Back to Top