For legal and IT teams who must manage multiple Office 365 legal hold and e-discovery requests, native Office 365 e-discovery tools for email may not provide sufficient flexibility, granularity or ease of management.
Email plays a critical evidentiary role in legal proceedings today. As the primary medium for business communication, email can be used to document an individual's knowledge and motivation as well as the timing and intent of actions and business transactions. Many regulatory frameworks have strict guidelines for email retention and e-discovery, and legal teams and IT administrators can easily be overwhelmed with Office 365 e-discovery requests and Office 365 legal hold requirements.
The right e-discovery tools can help to dramatically reduce the time and resources required to respond to legal and compliance requests. And while the Office 365 e-discovery tools included with the Microsoft platform may be adequate for some companies, many organizations are turning to Office 365 security compliance and archiving solutions from Mimecast to streamline and accelerate Office 365 e-discovery.
Mimecast offers an all-in-one solution for email archiving, continuity and security with tools that reduce the cost and complexity of Office 365 e-discovery. Mimecast Cloud Archive is an industry-leading, cloud-based email archive that lets organizations centrally manage litigation hold for Office 365 and accelerate Office 365 e-discovery with near real-time searches of live and archived email.
To protect email data from loss and corruption, Mimecast stores three tamper-proof and encrypted copies of every message in multiple data centers. In addition to capturing email content, Mimecast retains metadata that includes the proof of delivery and non-repudiation information that is often required in legal proceedings. Mimecast stores both the original message and any policy-mandated changes.
With rapid and granular search functionality and an archive that combines live and historic email, Mimecast helps to speed Office 365 e-discovery and simplify early case assessment tasks. Administrators can use a single, web-based console to manage multiple litigation holds as well as SEC 17a 4 compliance and compliance with other frameworks. And email retention policy can be easily enforced and automated throughout the organization to take email retention decisions out of the hands ofeand users.
When you choose Mimecast to manage Office 365 e-discovery, you can:
Learn more about Office 365 e-discovery and Mimecast, and about Mimecast healthcare compliance solutions.
What is Office 365 e-discovery?
Microsoft Office 365 provides capabilities for e-discovery, the process of identifying, collecting, reviewing and exchanging electronic information for use as evidence in legal cases. E-discovery tools in Office 365 enable users to search for content in Exchange Online mailboxes, Office 365 Groups, SharePoint Online, Microsoft Teams, and OneDrive for Gusiness sites as well as Skype for Business conversations.
What e-discovery tools are available in Office 365?
Office 365 e-discovery tools include:
What are the advantages of Office 365 e-discovery?
Benefits of Office 365 e-discovery include:
What are the limitations of Office 365 e-discovery?
While Office 365 e-discovery offers a broad range of tools, there are a number of limitations that organizations migrating to Office 365 will need to address.
How to address the gaps in Office 365 e-discovery?
Most organizations will need to augment Office 365 with additional solutions for e-discovery that can manage outside data sources and provide additional functionality. To complement the abilities of Office 365 e-discovery, organizations should look for solutions that offer: