Strategies for Archiving in Hybrid Environments

EXECUTIVE SUMMARY

There are five primary drivers for the growing use of hybrid archiving solutions, in which organizations store some of their content on-premises and some in the cloud:

  1. An increasing proportion of electronic content is being generated and stored in the cloud, including new content types – such as social media, online and text messages – that previously were archived only rarely. 
  2. A growing number of cloud archiving  vendors offer robust solutions that offer performance that is often better than legacy on-premises solutions when accounting for security procedures, hardware/software/infrastructure currency, disaster recovery, provisioning and performance. 
  3. Decision makers are becoming more comfortable with the notion of storing essential business content in cloud archives. 
  4. Despite the rapid shift toward cloud-based archiving solutions , existing on-premises archiving solutions, including legacy solutions , still offer significant value and will continue to play a role in corporate archiving strategies for many years to come. Aging off content often makes more sense than migrating it to a new software/delivery provider. 
  5. The development of a unified archiving solution that will permit the search and production of information from both on-premises and cloud-based archiving platforms offers a number of important advantages compared to just one or the other solution. 

KEY TAKEAWAYS

  • Organizations archive electronic content for a variety of reasons, but most often because of their regulatory, legal or contractual requirements to retain data for specified periods, their need to comply with various industry regulations, for purposes of disaster recovery or business continuity, and to retain data for eDiscovery.
  • Decision makers are adopting cloud-based archiving solutions at a much faster pace than their on-premises counterparts, although the latter will continue to be an essential component of most organizations’ archiving strategies for at least the next several years.
  • A plurality of decision makers view a hybrid archiving approach – as opposed to using only an on-premises archiving system or a cloud-based solution – as preferable for some of their most important content management requirements, such as satisfying their regulatory obligations, maintaining 24x7 access to their archives, and minimizing the cost of maintaining an archiving system.
  • Decision makers are of two minds with regard to archiving: while 40 percent of decision makers believe that on-premises archiving solutions are more secure than those in the cloud, the majority believe that cloud-based archiving is at least as secure as on-premises systems, if not more so. This tells us that both archiving delivery models will continue to thrive, but with an increasing focus on cloud archiving.

ABOUT THIS WHITE PAPER

This white paper discusses the key issues facing corporate decision makers surrounding archiving requirements and the location of their data. The paper also discusses some of the results of an in-depth survey of content archiving decision makers and influencers in mid-sized and large organizations that was conducted during August 2017. 

This paper was sponsored by Mimecast – information about the company is provided at the end of the paper.

How Archiving Is Evolving