When Visibility into Your Mail Archive Is Cloudy, So Is Your Business Outlook

The “single pane of glass” concept isn’t new, but it has new importance in the age of cybersecurity.

If you can’t see what’s in your data center archive and the actions being taken on those assets, you’ve got a huge blind spot that can hamper productivity, or worse.

Having one archive for both on-premises and cloud-based email is a powerful tool that simplifies information and provides better support for critical business functions like e-discovery and compliance.

Here are four big benefits of a single-pane view of your data archive:

  1. Better Data Governance. With so many people across the organization needing access to the archived data, it’s imperative to carefully manage how these data stakeholders interact with it. Look for an enterprise information archiving solution that provides clear visibility so you can quickly and consistently apply policies across the organization. A unified view also gives you the power to monitor dispersed data centers and enforce the same standards between them.
  2. Stronger Data Governance. A 360-degree view into archives at the enterprise level makes it easier to maintain data integrity – and spot problems before they become crises. “If the archives are not visible and regularly tested, they may become corrupt silently one day,” warns Robert Douglas, founder, and president of IT consulting firm PlanetMagpie in Fremont, Calif. “You’ll never know until an auditor comes to review the archived data.”
  3. Deeper Regulatory Compliance. HIPAA and HITECH require periodic verification that electronic protected health information is being properly scrubbed by the email system and encrypted on the server. With a clear view into your archives, status is easier to monitor and report.
  4. Tighter Cyber Security. Top management needs increasingly granular reporting to make smart decisions about how to reduce risk. Seek archive data solutions that deliver end-to-end, real-time threat analysis so you have the data you need to take action fast. “The harm caused by a data breach can be minimized if it is caught early,” notes Steven Weisman, senior lecturer in the Waltham, Mass.-based Bentley University Department of Law, Tax, and Financial Planning. “The sooner a security breach is discovered the sooner it can be stopped. In addition, the restoration of full operation can be done more efficiently if breaches are identified sooner.”

Improve the forecast for your organization with a solution that gives you a clearer view of what’s happening on the ground and what’s coming on the horizon.

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