Email HIPAA Compliance

    Meet all requirements for email compliance with Mimecast Security Solutions. Email security, information protection, awareness training, and more.

    Managing email for HIPAA compliance

    For organizations working to comply with the Health Insurance Portability and Accountability Act (HIPAA), ensuring email HIPAA compliance can be a daunting prospect. Email is the dominant form of communication for most healthcare organizations, and the volume of email data continues to expand year after year. Because email is used by nearly every employee within a medical system, it's easy for mistakes to happen that can jeopardize HIPAA email compliance and expose sensitive protected health information (PHI). And because PHI is valuable to certain cyber criminals, email systems within medical organizations are often the target of attacks that can lead to major security breaches and devastating consequences.

    To manage email for HIPAA compliance, healthcare organizations need solutions for email that can simplify archiving and retention, enable effective encryption, protect data from leaks and insider threats, and defend the organization against an evolving threat landscape. For IT and compliance teams that are already facing constrained budgets and pressure to do more with less, compliance solutions must be easy to implement and use, relieving the burden of managing email HIPAA compliance.

    Managing email for HIPAA compliance

    Achieving email HIPAA compliance with Mimecast solutions

    Mimecast provides a cloud-based platform for email archiving, security and data protection that significantly simplifies the task of ensuring email HIPAA compliance. Delivered as an all-in-one, SaaS-based solution, Mimecast's technology is relied on by more than 30,000 customers worldwide to increase cyber resilience, protect email data, ensure email continuity and meet HIPAA compliance requirements as well as FIPS compliance, GDPR compliance, MiFiD compliance and FINRA compliance requirements.

    The Mimecast Cloud Archive provides a central repository where email data throughout the organization can be aggregated for easier retention and compliance management. To enable email HIPAA compliance, Cloud Archive provides:

    • Comprehensive compliance, e-discovery and litigation support.
    • Self-service tools for users, including legal and compliance teams, that takes the burden off IT teams to assist with HIPAA messaging compliance.
    • An immutable email archive with detailed activities logging.
    • The industry's guaranteed fastest search SLA, empowering employees and administrators to quickly find the information they need.
    • Effective and productive supervision for compliance with HIPAA as well as other regulatory frameworks.

    In addition to email retention and archiving solutions, Mimecast provides a comprehensive suite of security solutions that support email HIPAA compliance by enabling organizations to:

    • Prevent users from visiting malicious websites that may lead to a security breach.
    • Stop ransomware attacks and other advanced threats.
    • Use encryption for emails containing PHI without requiring knowledge of complex encryption methods.
    Achieving email HIPAA compliance with Mimecast solutions

    Training medical staff for email HIPAA compliance

    Mimecast Awareness Training provides comprehensive training for medical professionals designed to address one of the greatest risks to email security and HIPAA compliance: human error. Mimecast's security awareness training is delivered in short sessions of 3 to 5 minutes each month and includes specific training on protecting PHI and complying with HIPAA regulations.

    Mimecast's approach is different than any other security awareness training program. Scripted by top comedy writers and produced by entertainment industry professionals, Mimecast training uses humor to engage employees in security awareness content while providing critical best practices to avoid the disastrous consequences of careless HIPAA violations.

    Mimecast Awareness Training provides comprehensive testing to measure learning and progress, and assigns a personalized risk score to each employee, enabling healthcare organizations to direct limited training resources to the personnel who are most likely to be the weakest links in the security chain.

    In addition to email HIPAA compliance, Mimecast Awareness Training provides training modules on best practices for avoiding advanced attacks like ransomware and spear-phishing, for using increasing passwords, for improving security and compliance in Office 365, and many other topics.

    Training medical staff for email HIPAA compliance

    FAQs: What is email HIPAA Compliance?

    What is email HIPAA compliance?

    The Health Insurance Portability and Accountability Act (HIPAA) is a U.S. law that originated in 1996 and is designed to protect patients' medical information, or protected health information (PHI), by requiring healthcare-related organizations to take steps to ensure security and data privacy, including rules for email communications. For email to be HIPAA-compliant, organizations must implement access controls, audit controls, ID authentication, integrity controls and transmission security for email communications.

    What is required for email HIPAA compliance?

    Email compliance with HIPAA regulations requires organizations to:

    • Restrict access to PHI.
    • Monitor how PHI is communicated.
    • Protect PHI from unauthorized access during transit.
    • Ensure the integrity of PHI at rest.
    • Ensure 100% message accountability.

    To meet these requirements, organizations typically must implement some kind of encryption technology for email, prevent unauthorized modification of PHI, create audit trails and take steps to prevent PHI and other data from malicious leaks and cyberattacks.

    FAQs: What is email HIPAA Compliance?

    Interested in learning more?

    Schedule a Demo

    Expert Insights

    Resources you may be interested in: