FAQs: Backup and Recovery
What is backup and recovery for email?
Email backup and recovery is a form of data protection that regularly creates a copy of email data, enabling email administrators to restore original email, folders and user mailboxes when data has been lost, corrupted or targeted by a cyberattack like ransomware.
Why are email backup and recovery capabilities important?
Like other forms of data, email can be inadvertently or maliciously deleted, or lost to corruption, disaster or hardware failure. Email data is also increasingly threatened by attacks like ransomware, where attackers block access to an organization’s files until a ransom is paid. In these cases, robust backup and recovery technology enables data administrators to search for email data within a backup and restore it quickly. With strong backup and recovery solutions, organizations can more successfully enable continued productivity and business continuity while avoiding the legal and compliance issues that arise when important email data loss.
What’s the difference between archiving and backup and recovery?
A backup and recovery solution stores copies of original data on a separate storage site, providing protection against data loss, corruption and threats. An email archiving solution enables data administrators to move original data to a secondary storage site so it can be organized, protected, searched and retrieved more easily for legal, compliance and reference purposes. An email archive also enables organizations to improve performance of primary email systems and to reduce the amount (and therefore the cost) of email data that must be regularly backed up.
What are the benefits of a cloud backup and recovery technology?
A cloud-based backup and recovery solution provides significant advantages that include:
- No capital costs for backup and recovery
- Fast implementation, with no hardware or software to procure or install.
- Less burden on data management teams, as responsibility for managing, protecting and upgrading backup and recovery technology falls to the cloud service provider.
- Lower costs over tape backup solutions.
- Easy scalability, enabling companies to quickly increase backup and recovery capacity as needs change.
What capabilities are important in an email backup and recovery solution?
When selecting technology for email backup and recovery, essential capabilities include:
- Easy-to-use tools for searching and restoring data, minimizing the time and effort required from data administrators.
- Streamlined configuration of backup and recovery activities and procedures.
- Strong, multilayered defenses against threats like ransomware, malware and other email-related attacks.
- Integration with email archiving solutions that simplify configuration and management of enterprise-wide data retention policies.
- Support for multiple backup and recovery configurations, including cloud, on-premise and hybrid environments.
