Instant Messaging (IM) and Microsoft’s Lync in particular, are joining email as critical communications and file sharing tools in the modern organization. That means important conversations and data are being shared over Lync that need to be archived for future e-discovery.
Lync in particular is growing in popularity. According to Microsoft, 90 of the Fortune 100 companies currently use Microsoft Lync IM as part of their employee communications. Analyst firm Ovum said, in a blog from March this year that 45 per cent of enterprises it had met were extending their deployment of Lync.
For regulated businesses failing to archive their IM traffic could be a breach of their legal and compliance regulations. IM counts as electronic information so organizations have a legal responsibility to archive it. Although it’s not just regulation that drives IM archiving; we're seeing a dramatic growth of archiving as a best practice as more legal cases cite email and IM conversations as critical evidence, emphasizing the necessity of having the right tools in place for archiving and eDiscovery.
Most businesses that we talk to are aware that a lack of strategy on how best to archive IM traffic is preventing them from complying fully with their obligations, while many organizations believe integrating IM archiving with their existing email and file archive is just too complicated and expensive. There is also anecdotal evidence to suggest that quite a few organizations believe that by simply running Lync they are automatically archiving their messages, which is simply not the case. So for some putting off the pain of fixing this for as long as possible is fast becoming a problem, while for others their compliance requirements complicate their archiving strategy further.
Fortunately, your Lync archiving project doesn't need to be a complex one.
I am happy to say that Mimecast has a solution. Today we released a cost effective, yet easy to implement and manage Lync archiving solution: Mimecast Archiving for Microsoft Lync IM.
It's a secure, cloud-based interactive archive for all Lync Instant Messages including transferred files, shared presentations and whiteboards during group conversations or conferences. It's fully integrated with Mimecast’s UEM Archive, so complements our other archiving products for email and files. Also the Mimecast Administration Console gives administrators a simple and unified interface for searches against all electronic content and conversations, now including Lync IM.
So now, Mimecast customers know they have an easy way to archive the growing volume of Lync IM conversations in their organizations. You can find out more about it here.