Cloud archiving saves money and takes the sting out of e-discovery and compliance.
Most organizations have a lean IT team. Some might say that they “spread their peanut butter too thin.” Running e-discovery queries and chasing compliance requirements while keeping up with patches and upgrades to your outdated file archive software and enterprise information archive systems can require a full-time specialist. Most organizations don’t have someone dedicated to just this responsibility. It is often a shared, if not low-prioritized, responsibility.
What if I told you that e-discovery and compliance could be much easier for you?
Basing archive data, email search capabilities and data retrieval in a cloud archiving solution make these critical tasks faster, easier and more efficient. By championing a migration to the cloud, you can directly impact your organization’s e-discovery, compliance, and overall security.
Robert Fried, head of US Digital Forensics & Expert Services at Consilio LLC in New York City explains the benefits of cloud archiving:
“Solutions can be put into place which allows data to be ingested, indexed and searched. This allows relevant data to be more quickly identified and subsequently collected, reviewed and produced. Organizations…have more control of their data and are better positioned to respond to matters of e-discovery or compliance.”
Take a peek at three benefits which show why cloud archiving is right for your organization:
- Cost & Overhead Reductions. With cloud archiving, you get out from under overhead costs like buying software and updates, purchasing new server equipment, leasing square footage, and managing storage. Even if you want to keep your on-premises storage for redundancy purposes, you can add capacity quickly and more cost-effectively with a cloud-based archive. You also experience cost efficiencies from increased productivity.
- Elasticity & Agility. Archiving and retrieving data runs across many devices, multiple systems, and sites. Meanwhile, your team needs access to sensitive and legally-relevant information from any location at any time, and the ability to delegate archive data access to specialized roles across the organization or even to outside counsel or vendors.
- Security Improvements. Failure to secure and protect data can lead to liability if a breach or cyber attack like ransomware occurs. With cloud archiving, sensitive data is stored in an immutable format on encrypted drives to ensure integrity and security. You can monitor operations on any email, lock down data on individual accounts or across mailboxes, or block any attempt to delete data, either deliberately or by virtue of expiry policy.
With this information in hand, you’re ready to show how cloud archiving takes the sting out of e-discovery and compliance without a huge outlay of capital or talent.
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