You would be hard-pressed to find a CIO that does not understand the importance of archiving company data. Beyond just records management and compliance, archived data serves as a critical piece of an organization’s corporate memory and identity. And yet, the commonly used method of archiving data – doing it on-premise – is fundamentally flawed.
Arguably, this approach was doomed from the start, considering enterprises have no choice but to spend hundreds of thousands of dollars each year preserving their legacy archiving solutions and the email, data and records housed within them. Unfortunately, there is no sign of these costs reducing, with today’s data demands only expanding, and employees continuing to rely on their email as a storage mechanism (just think of how often you resort to an inbox search when looking for a file!). The natural next question becomes: is it worth it? In short, yes. That is, assuming the data housed within on-premise archiving solutions is correct.
Consider, for example, the route of an outbound email that contains a Word attachment. Once it passes through the organization’s Microsoft Exchange Server, it is automatically archived for retrieval, if needed, by the organization weeks, months or years down the road. The original email continues on and passes through the organization’s security and hygiene layer, where a set of pre-defined policies designed to protect the business may automatically change that attached Word document to a PDF, or strip it of the attachment completely. A different version of the original email reaches the recipient, and there we have it: that email does not resemble the one held in the archive.
As one can imagine, this creates a serious problem for highly-regulated industries that depend on reliable, irrefutable data in order to avoid litigation and compliance violations. Standing up in a court of law and stating that you “think” the email in your archive from five years ago matches what was actually sent won’t hold much weight.
This is where Mimecast comes in.
For an organization that leverages Mimecast, outbound email travels through our cloud-based Unified Email Management (UEM) platform, and the archiving functionality housed within it, after the customer’s hygiene layer. This allows an organization to not only eliminate their costly, cumbersome, on-premise archiving solutions, but ensures the true transmission data is captured with all archived emails – including a date and time stamp from the receiving server. But, what about the emails and other company information already housed within the organization’s legacy archiving solution?
Today, Mimecast announced a partnership with Nuix to address exactly this. Thanks to this new partnership, Mimecast can now bypass the traditional API access methods and target the archive storage directly, ensuring customer data is easily and safely migrated from on-premise archiving solutions to Mimecast in no time. In addition, Nuix’s advanced filtering capabilities also allow us to assist our customers, if needed, in migrating only relevant email, guaranteeing that only valuable data is made available to the organization and its employees for improved productivity and decision-making.
Customers can finally rid themselves of on-premise archiving solutions, and through a fast and efficient migration path to the cloud, quickly reap the many benefits of a modern pain-free archive.