Lifting the Lid on Large File Sending

Last month, Mimecast announced Large File Send for Outlook and personally I can’t wait for it to be rolled out. This is something, Capsticks and our clients, as a security aware firm have been crying out for.

Obviously, it was exciting news for the end users who will now be able to send files of up to 2GB from Outlook. But equally as important is the impact it will have to people like me running an IT Department. That’s why when Mimecast asked me to guest post about the service on its blog I jumped at the chance.

Capsticks is a specialist healthcare law firm, ranked as the number one healthcare firm in both Legal 500 and Chambers legal directories Capsticks is a specialist healthcare law firm, ranked as the number one healthcare firm in both Legal 500 and Chambers legal directories

The first thing that struck me about the new service was that we can now meet the user demand for large file sharing whilst ensuring the files are stored within our existing infrastructure governance. Plus, as the user experience is so easy, it should be easy enough to persuade our users to switch from consumer file sharing services. On the governance side, Mimecast has really delivered on the user experience - users get to set custom expiration dates on the files that they send. Administrators can control these expirations and the Administrator is provided with audit logs and download counters and reporting.

The other benefit I’m really looking forward to is improved storage. As the Mimecast service intercepts the large file and stores it in the secure cloud, it bypasses the constraints of our Exchange server. Plus, Large File Send makes each inbox work harder – as large attachments are no longer hogging the users’ storage allowance on the server. Cloud storage also eliminates duplication of large files, instead of a large file sitting in the sender and receiver’s mailbox, one copy sits in the cloud. In addition, the service allows for large attachments from internal and external mail to be removed from the email server by administrator defined policy.

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As you’d expect from Mimecast, the large files are protected with advanced security. Data Leak Prevention controls can be set centrally for sensitive information and all file uploads are SSL encrypted and stored with AES encryption. Also, you can be notified of policy breaches as well as determine the file size that can be sent and received within the organization. All large file attachments are securely uploaded from Microsoft Outlook to the Mimecast cloud, where they’re scanned according to security policies defined by the IT administrator before being sent on to the recipient.

It was only when I really started using Large File Send for Outlook and exploring these features that I appreciated how useful it was going to be for IT teams. If, like us at Capsticks, you’re always looking for ways to tighten security and improve visibility of data but want to offer users modern features it’s a big piece of the puzzle. Mimecast really gets the challenges I face as Head of IT in a law firm and I can’t wait to see what Mimecast brings out next.