Information fragmentation is not my problem. Really?
What is information fragmentation? I describe it as silos of information, organized and stored in different but sometimes overlapping structures, without holistic views of the information – all leading to lost productivity, ill-informed decision making and poor information integrity.
Almost everywhere you look information fragmentation is costing business money in lost productivity, frustrating users and exposing businesses risks through failed discovery requests, and forcing business to impose controls that become too restrictive.
The problem is relevant for all of us – at work and in our personal life. Take your personal photos or music for example. More than likely you have some in folders on your laptop, external hard drive, and now cloud storage services like Dropbox, Amazon, and Google? Can you search for and play your music from one location? Is there an easy way of acquiring and consolidating all that data into one central, secure repository?
Organizations face similar issues. Documents and other unstructured data are stored in many places; like laptops, inboxes, file servers, document management systems, SharePoint, proprietary and specialised platforms, as well as cloud services. This makes it increasingly difficult for IT Teams to locate this data and to search reliably across it when responding to eDiscovery requests.
Businesses of all shapes and sizes, across all industries are faced with this common problem. And the more specialized the data and storage platforms are, the bigger the problem, the higher the cost, and the greater the risk.
The underlying problem for all of us is how do we store the data securely, while ensuring we can access the data in a useful and productive way?
Business has two realistic solutions to the problem - on premise only, or a hybrid solution of on premise and cloud. On premise only solutions have been falling out of favor for many years with the high cost of implementation and maintenance, and a lack of flexibility with end user access often being cited as the cause of most concern.
What’s needed is a cloud service like the Mimecast File Archive that can complement the on premise solution by providing predictable costs, automated archival of files on a scheduled basis, secure and intuitive end user access and a solution that offers a smarter strategy for managing information fragmentation and the high costs associated with storing and managing data.
At Mimecast, we’ve also learnt that storing and protecting the data is only one part of the solution. Exploiting the data, while retaining the security and control that the IT team demands, is where businesses get real value from their archive by leveraging the data within it, and exposing the data to users in useful, meaningful and productive ways. We provide businesses with a suite of apps for end users that allow them to access the data in a way they’re comfortable with.