Legislation or just good business practice?

Retaining company data and communications is now a real responsibility of the business. Industry regulators and government bodies are encouraging and prescribing legislative rules governing record management and retention, including:

• Freedom of Information Act
• MiFID
• SOX
• Basel 11
• HIPAA
• FRCP
• PCI

A recent independent survey carried out by e-Media on the 'Inhibitors to determining an archive policy' showed 14% of IT Managers were 'uncertain about legislation' whilst 10% 'faced unclear guidelines from the business'.

If challenged or facing legislative proceedings your email data must be complete.   In 5 years time can you retrieve the content of an email and also :

• proof of delivery/receipts
• copies of email pre-post disclaimers/marketing
• policies applied to each email
• inability to tamper or delete email & attachments
• access and searches performed
  
  

Mimecast’s Unified Email Management service requires no hardware, no software, and removes heavy technical and resource burdens.  It’s also immediately affordable with a predictable cost per user per year.

Mimecast keeps full audit trails on every search and every access to retained emails as well as system access, policy creation and changes.  It supports authentication against your own Microsoft Active Directory as well as a local security database and each file is encrypted.  Emails are deleted within preservation policies, and not by end users.