Why most organisations don't archive
Many organisations have not yet committed to email archiving because of:
- Anticipated high ongoing costs
- Expected significant implementation time
- Difficulty in maintaining back-ups of large datasets
- Uncertainty about legislation
- Unclear guidelines from business users
Why archiving should be an important part of your email strategy
Without archiving companies lose control over their important electronic business records and valuable information, and cannot effectively meet operational and legislative requirements. Organisations that leave the management of email data in the hands of their end users lack the control needed to guarantee that their data is secure, discoverable and available when it is needed.
Mimecast makes it possible for companies of your size to adopt a best practice approach to email archiving and information management.
Effective email management is vital to every business, and IT departments need a practical strategy that is low risk, future proof, immediately affordable, easy to implement and manage, and critically, has a predictable cost profile over the many years of email data management that lie ahead.
The Pros & Cons
| Why Archive | Why companies don't archive | Why Mimecast |
|---|---|---|
| Regulatory & best practice compliance | High ongoing costs | Costs 75% less |
| Valuable business data in email | Complex implementation | Set up in a day |
| Give users bottomless mailboxes | Data back-up burden | We take care of everything |
Business Benefits
| End user | Legal & Compliance Professional | Manager | IT Manager |
|---|---|---|---|
| Email always works | Discovery and case management | Flexible access to business information | No more storage headaches |
| A bottomless mailbox | Data in motion policy control | Business email always works | Faster backup and recovery for MS Exchange |
| High performance search | Compliance assurance | Lower cost and less resource than the alternatives | Low touch. Automated real-time archiving |
| Intuitive tool, minimal training | Protect company assets | Compliance assurance | Implemented in hours to days |
What Next?
Email Insights
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Customer Success
“The Mimecast system allows us to offload all the hassle of capacity planning for the next ten years of storage without sacrificing any of the control” Tim Hyman, Head of IT Operations
"It provides the club with an email infrastructure that can support it for the foreseeable future, giving us the peace of mind of an email archival system that provides an audit trail of communication that could be used in court to defend the club's reputation should the need occur." Dave Atkinson, IT Director