Dangers of fragmented email management

Managing an email service with a stack of email products is not only complex, resource intensive and costly, but also risks leaving the business with an incomplete set of compliance data.  An email service cannot be optimally managed, monitored and called upon when different components of an email reside in fragments across separate email technologies that are not inter-operable or linked.

Examples of fragmented email management include:

  • Email content is often archived separately from the delivery receipt. How can you prove an email has been delivered if the delivery receipt is not archived?
  • Are email delivery receipts archived for the full life of the email content?
  • Is there a record of the policies that were applied to each individual email?  Is this also archived?
  • If your spam filter is separate to your archive, do you unnecessarily archive spam?
  • Do you archive multiple versions of the same message?
  • If you are using a hosted email filtering service, what gateway delivery information is passed to you for archiving?

Unified Email Management ... a new approach

Most large companies now have fragmented, complex and expensive email infrastructures. These exist as a result of the piecemeal implementations of various separate point solutions that the steady growth in business email dependence over the years has encouraged. IT departments need a practical strategy that is low risk, future proof, immediately affordable, easy to implement and manage, and critically, has a predictable cost profile over the many years of email data management that lie ahead.

Mimecast's Unified Email Management is a single service that integrates with your existing IT to take care of all of your email requirements online, with no hardware, software, or capital expense and it takes just a few days to set-up. By connecting your current email systems to Mimecast, you instantly deliver unified email archiving, security, and continuity.

What Next?

Mimecast provides email continuity software solutions for end-users through any planned or unplanned outage of the customer's email environment. Regardless of whether the problem is with the mail server such as a database corruption, or with a supporting system like an Active Directory outage, Mimecast ensures users can still work normally from a variety of email clients including Microsoft Outlook, mobile devices or a webmail interface. Mimecast provides data leak prevention and email antivirus solutions that work with your email client, combined with constant email monitoring and email archive services.

Mimecast delivers an email continuity solution as part of a unified approach to email archive service that can deliver 100 percent access to email, even during catastrophic outages and server recovery.

An exchange server spam filter can cut down on spam by up to 99.5% as part of Mimecast's exchange management system which also provides cloud based exchange archive solutions that maintains email compliance.