SaaS-based solution simplifies email retention policy

Email is today the center of business communication. It forms binding contracts with customers, records negotiations with suppliers and partners, it documents purchase orders and business commitments, as well as providing employees with a critical tool for communication. With the proliferation of email, retention policy has become a priority for every successful business. An email retention policy provides a complete record of communication both inside and outside the business, allowing users to search for and retrieve email when it is needed for research, documentation, eDiscovery, or regulatory compliance. Of course, an email retention policy requires companies to have that technology-enabling authorized users to archive emails easily, search the archive without delay, and provide a complete audit trail of search and access.

Mimecast-a software-as-a-service (SaaS) company-provides an affordable SaaS-based solution for email management that includes the tools and support for a superior email retention policy.

Learn more about email retention policy and Mimecast now.

Mimecast delivers a unified approach to an email retention policy

Mimecast provides a unified email management system that integrates with existing IT to take care of all your email requirements online. It requires no hardware, software, or capital expense, and it can be set up in just one day. By connecting your current email systems to Mimecast you immediately get unified email security, continuity, and archiving-and the tools to support your email retention policy. With Mimecast, you can create a complete archive of email in multiple secure offsite locations-all incoming, outbound, and internal emails are automatically copied to the Mimecast archive. Users can perform sub-second searches on the archive directly from their desktop through Outlook or Mimecast'swebmail facility. And because email is increasingly used in litigation and as proof of regulatory compliance, Mimecast supports your retention policy by providing a full audit trail on every search and access of retained email, as well as a history of system access, policy creation, and policy changes.

Retention, continuity policy, spam protection, and email security

In addition to email archiving services that support an email retention policy, Mimecast provides a comprehensive set of tools for:

• Email recovery. Mimecast can provide 100 percent access to email-even during catastrophic outages. Mimecast Services for Outlook automatically connects to the Mimecast service during an email server outage. Users gain full access to their email including full access to their archive either via Outlook or Mimecast's webmail client. Once servers are back up and running, Mimecast delivers all queued email as well as email generated during the outage to the appropriate user inboxes.
• Email security compliance. Mimecast's security features include email spam protection that leaves more than 99.5 percent of spam undeliverable at the source, as well as email virus protection with a 100 percent track record of preventing email virus outbreaks.

Mimecast also supports email security policy through email filtering. Mimecast can help prevent data leaks through email by filtering and monitoring outbound email for content that may be leaked maliciously or accidentally.

Learn more about Mimecast's tools for email retention policy now.