Email compliance requires effective solutions

As email has become the de facto form of business communication today, email compliance issues are a growing concern for organizations. Because email provides a record of business dealings, negotiations, purchases, and contracts - nearly every aspect of business practice is documented in a company's email. Regulatory compliance increasingly involves email communication - from the Freedom of Information Act, MiFID, and SOX to Basel 11, HIPAA, FRCP and PCI, industry regulators and government bodies are encouraging and mandating rules concerning record management and retention. To easily manage email compliance, businesses need a simple and cost-efficient archiving & e-discovery solution. That's where Mimecast comes in.

Learn more about Mimecast and email compliance.

Mimecast: a simple solution for email compliance

As a Software as a Service company, Mimecast provides a unified email management service that includes email compliance tools for small and large organizations. Mimecast's solution require no investment in hardware, software or other capital expense - it is a single service that integrates with existing IT, can be controlled by the user and can be set up in a day. Mimecast is immediately affordable and the cost per user per year is predictable so budgets for email compliance can be accurately allocated.

How Mimecast works

When using Mimecast, email is archived at a secure offsite location that is accessible for search by authorized individuals via Microsoft Outlook or Mimecast's online webmail interface. With Mimecast's solution for email compliance, you can:

• Retrieve archived email quickly from online email archives
• Obtain proof of delivery and receipt for compliance reporting
• Find copies of email pre-post disclaimers/marketing
• Review policies applied to each email
• Prevent tampering or deletion of email and attachments

Auditable and evidential quality proof

Mimecast retains a full audit trail on every search and every access to retained emails as well as system access, policy creation and changes - essential to supporting legal cases or day-to-day reporting on email security compliance. Authentication against a company's Microsoft Active Directory and against a local security database is supported by Mimecast, and each file is encrypted for security. With Mimecast, emails are deleted only according to policies concerning preservation, and not by end users.

A unified solution for email archiving, compliance and security

In addition to email compliance, Mimecast enables companies to affordably archive and search up to 10 years worth of email, providing employees with a virtually bottomless inbox. Mimecast also provides a continuity solution so workers have access to their email during minor outages or even during catastrophic server outages. Mimecast can eliminate 99 percent of spam before it reaches your email server and provides 100 percent virus protection. And Mimecast can prevent data leaks via email to help avoid business risk & legal exposure such as stopping emails leaving the organization containing credit card or social security numbers, or even confidential data.

Learn more about email compliance and Mimecast email management software as well as other Mimecast services such as spam filtering to reduce unwanted messages, email continuity for to keep your business operating even during outages, and email policy management for better email management, and more.