Email archive compliance requires a robust yet affordable solution.
In an increasingly stringent regulatory environment, organizations must take great care to ensure compliance with regulations concerning their email archive. Email is now a frequent source of courtroom evidence, and email archive compliance is crucial to mitigating risk and protecting the interests of the organization in court. Email archive compliance requires that authenticity be unquestionable, that archives have tamper-proof security, and that strong chains of custody be observed.
While establishing and maintaining email archive compliance can be a daunting task, Mimecast provides a superior solution than enables companies to ensure compliance with minimal cost and IT complexity.
Learn more about Mimecast's email archive compliance solution now.
Mimecast-affordable and easy-to-manage email archive compliance
Mimecast delivers a unified email management system that includes the tools to ensure email archive compliance. Mimecast is a software-as-as-service company providing an online technology platform that allows companies to manage data more affordably, quickly, securely, and intelligently.
Mimecast provides an email archive service that simplifies email archive compliance by storing all incoming, outgoing, and internal email in a secure offsite location for up to 10 years. Email archiving is automatic and transparent-users need do nothing to ensure compliance with email archiving policy. A search of the archive takes less than one second and can be initiated from Microsoft Outlook or Mimecast's webmail facility. Users can search their own email, while HR or legal professionals can be authorized to search the entire database.
Mimecast's email archive compliance service requires no hardware or software and has no heavy technical or resource burdens. It is immediately affordable and offers a predictable, ongoing cost-per-user per year.
Mimecast ensures that the business is abstracted from the storage nightmare -the ever growing volume of emails mean that managing storage infrastructure in-house can be time consuming and expensive.
Audit trails and a tamper proof email archive ensure compliance.
In order to help organizations achieve email archiving compliance, Mimecast provides full audit trails on every search of the archive and every access of email. Mimecast also provides a full audit of system access as well as creation of policy and changes to it. Mimecast's archive compliance tools support authentication against Microsoft Active Directory, as well as a local security database and each file is encrypted. Emails will only be deleted within preservation policies-end users are not able to delete email.
With Mimecast, companies can easily produce the kinds of records that legislative proceedings may require, including:
- proof of delivery/receipts
- history of access and searches performed on the email archive
- policies applied to each email
- copies of email pre-post disclaimers/marketing
What Next?
Customer Success Stories
Bolton Wanderers
"It provides the club with an email infrastructure that can support it for the foreseeable future, giving us the peace of mind of an email archival system that provides an audit trail of communication that could be used in court to defend the club's reputation should the need occur.”
Macildowie Associates
"Email contains more than 80% of our business critical data. It is used when we contract, negotiate and build relationships. A centrally controlled off-site email store and proof of delivery information radically reduces our business risks. Mimecast is also essential for us to ensure service continuity as our business grows and evolves."