11 considerations to control your email environment
Email has become the lifeblood of many business processes, from business communication to tech support and eCommerce. According to Gartner Research, email volume in organizations is growing, typically, by more than 30% annually and the average user receives 7MB of data per day via email1. As a result of this growth, the handling of email has become a critical business, IT and regulatory issue, driving a need for email archiving solutions in many organizations.
In fact, email archives have become an intrinsic part of email architecture, so they need enterprise-ready resilience, policy-based controls, comprehensive metadata archiving and search capabilities. Each new requirement adds to the cost and complexity of these systems and today the expanding requirements for eDiscovery in litigation and compliance are putting even greater importance and demands
on email archiving.
With these escalating demands come new considerations for organizations selecting email archiving solutions. While analysts talk about the break-even point between on-premise and Software as a Service (SaaS) email archiving solutions, the increasing demands on email archives are fundamentally changing the equation. Break-even calculations were often based on older hosted archiving models, with limited functionality and high pricing based on very expensive storage.
SaaS email solutions built on the latest grid technology and from the right vendor can satisfy new archiving demands reliably and cost-effectively in ways that an on-premise solution cannot, with pay-as-you-go pricing, robust technology and expertise to help you meet emerging regulatory, legal and other requirements. These solutions must also be considered in the context of overall organizational email needs: the right archiving solution can simplify and strengthen your overall email management systems and processes.